National Registration

National Registration

Policy Section: Board

Policy Subsection: Sport Development

Policy Title: National Registration Policy Statement

Policy Statement

Swimming Natation Canada (SNC) maintains a national registry including Provincial Section members, Special Interest Group members (High Performance Clubs, CSCTA, Athletes Council, PODC, MSC) , Clubs, Swimmers and Coaches. All Provincial Sections, Special Interest Group members, Swimmers and Coaches must register on an annual basis.


National Registration, guided and directed through a central point, is intended to make it possible for swimmers to make a smooth transition between developmental levels and governing jurisdictions. The national registration process also serves to track and monitor the demographic profile of the SNC membership for the purposes of reporting, strategic planning and programming. The national registration system data is tied to competition entries, results, rankings and records for the purpose of accurate and prompt postings.


An on-line database will be maintained by SNC for the purpose of Provincial Section, High Performance Club, Club, Coach and Swimmer registrations under the supervision and accountability of the CEO or delegate.

Body Action
CEO 1. Ensure the maintenance, protection and archive of a national registration database for the purposes outlined in this policy.
2. Determine and communicate the requirements for Provincial Sections, Special Interest Groups, Clubs, Coaches, High Performance Clubs and Swimmer registration to the Provincial Sections.
3. Develop and implement procedures that address requests for transfer between clubs and provinces, and for resignation from SNC.

Personal information is kept by SNC for the duration of participation in national or provincial programs. At the end of each competitive season (August 31), the data is archived and only re-activated for those who re-register.

Personal registration information cannot be used by SNC without expressed written consent of the individual as outlined in the Board: Privacy Policy.


Board: Privacy Policy
SNC By-Laws
National Registration Policy and Procedures Manual

Review and Approval

Review and Approval: August 28, 2007 Reviewed: May 26, 2009

Approved: October 23, 2009 Reviewed: May 7, 2013